Establishing a joint venture company in the country

In what cases is it allowed to change the business license? What are the required documents and procedures? What’s the difference between paper and online filing? Through this article you will have the answer.

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7 CASE OF CHANGING THE BUSINESS LICENSE
Depending on business needs, development orientation or arising in the course of business activities, enterprises will need to complete registration procedures to change information on the business registration certificate. Accordingly, the cases that enterprises can change include:

Note: For the case of lost or torn business license, it is not necessary to change procedures on the business license. Enterprises only need to update one of the information such as phone number, email, website or fax number … to be able to re-issue business license.

PROCEDURES, DOCUMENTS FOR CHANGING BUSINESS LICENSE WITH PAPER DOCUMENTS
To carry out the procedures for changing business license information by the traditional method (directly submitting paper documents), the procedures and documents include:

1. Change of business name

Notice of change of business registration content;

Decision of the owner, the members’ council or the board of directors;

Minutes of the meeting of the Members’ Council or the Board of Directors on the change of the enterprise name;

Notice of seal sample;

Power of Attorney (In case the applicant is not the owner or legal representative).

Download the business name change notice form here.

2. Change of address

The procedure to change the address will have some differences in terms of documents for other cases in the same province, in the same province, in different districts or depending on the type of business established, detailed in the following table:

PROFILE CHANGE OF COMPANY ADDRESS
DIFFERENT PROVINCE/DIFFERENT DISTRICT SAME PROVINCE/SAME DISTRICT
JOINT STOCK COMPANY ONE MEMBER COMPANY LIMITED COMPANY TWO MEMBER AND MORE
Notice of change of business license ✓ ✓ ✓ ✓
Notice of seal pattern ✓ ✓ ✓ ✓
Power of Attorney (If the applicant is different from the owner/legal representative) ✓ ✓ ✓ ✓
Company Charter ✓
List of shareholders and members of the company ✓
Decision of the owner/board of members/board of directors/general meeting of shareholders on change of address ✓ ✓ ✓
Minutes of meeting of members’ council/shareholder’s council on change of address ✓ ✓

3. Changing and supplementing business lines

Notice of change of business lines;

Decision of the owner, the members’ council or the board of directors;

Minutes of meetings of the Members’ Council or the Board of Directors on the increase or decrease in business lines;

Power of Attorney (In case the applicant is not the owner or legal representative).

4. Increase or decrease of charter capital

Notice of change of charter capital;

Decision of the owner, the members’ council or the board of directors;

Notification of phone number update (If the company has not updated);

Certificate of capital contribution of new members (If new members contribute capital);

New member’s ID/CCCD/passport;

5. Change of company member, company owner

Minutes of the members’ council meeting;

Decision of the Members’ Council on the change of members;

Notice of change of business registration content;

The list of member information expected to change;

Contract on transfer of contributed capital and documents proving the completion of the transfer;

Power of Attorney (In case the applicant is not the owner or legal representative).

6. Change of legal representative

Notice of change of legal representative;

Decision of the owner, the members’ council or the board of directors;

Minutes of the meeting of the Members’ Council on the change of the legal representative;

ID/CCCD/passport of the legal representative to be changed;

Power of Attorney (In case the applicant is not the owner or legal representative).

Download the notice of change of legal representative and the decision form (for reference) here.

7. Change of company type:

Depending on the type of business converted, there will be different profiles.

DOCUMENTATION FOR CHANGE OF COMPANY TYPE
SANG TWO MEMBERS LTD SANG ONE MEMBER LIMITED TWO MEMBERS LTD SANG JOINT STOCK COMPANY
Business registration application form ✓ ✓
Charter of the converted company ✓ ✓
List of founding shareholders ✓
Contract on transfer of contributed capital or documents proving the completion of the transfer ✓ ✓
Minutes of the meeting of the Members’ Council on the transformation of the company type ✓ ✓
Decision of the Board of members on the transformation of the company type ✓ ✓
ID card/CCCD/passport of founding members or shareholders ✓ ✓
The place to receive and process dossiers: Department of Planning and Investment of the province or city where the enterprise’s head office is located.
Time to return results: From 3-5 days, from the date of application submission.
PROCEDURES, DOCUMENTS FOR CHANGING ONLINE BUSINESS LICENSE
As for the online submission form, although it is still quite new compared to the direct submission, this form has many advantages such as:

Proactively balance and arrange the time to submit the application for registration without depending on the working hours of the administrative agency;
Minimize travel time, waiting;
Save on moving costs and other costs incurred;
Optimizing the management and storage of records and databases for businesses and administrative agencies;
Limit the overload in submitting and receiving documents at the one-way department